These days the business world is becoming more and more reliant on information technology. And, to stay ahead in the competition, you need to focus on IT infrastructure as well as business. But, sometimes it becomes difficult to manage both, which results in poor growth of the business.
However, by employing QualTel Technologies managed IT services, you can improve your business’s efficiency. It is because now you can concentrate on the rest of your business.
We are a premier telecommunications company delivering quality products and services, including professional IT services, to business and telephone companies.
Our Managed IT Services Benefits
- IT Strategy
QualTel Technologies help you with the right IT strategy for your business. We design a solid and flexible architecture.
- Meeting Business Needs
We cover the full range of IT services. We do all tasks with proper planning and maintaining your entire IT operation.
- Decrease Employee Downtime
Downtime kills productivity in your business. When you work with us, we monitor your entire network 24*7. We can fix any network problem quickly and decrease your downtime.
- Expand Your Expertise
We are a team of highly trained as well as qualified IT experts and keep ourselves up-to-date with Microsoft certifications. When you work with us, it helps you increase your expertise as well.
- Secure Your Business
From personnel files to customer records, we can protect all your sensitive data from a potential threat.
Managed IT Services Offered By QualTel Technologies In San Antonio Are As Follow
- IT Help Desk Support
QuaTel’s IT help desk services are comprised of certified and experienced IT professionals. We offer a high-quality IT support desk in San Antonio. We provide an effective IT Help Desk solution for small offices & startups along with small & medium enterprises.
- Cloud Computing
We Offer Cloud computing solutions for your business’s security and flexibility. Our cloud solution will securely store your business information. You can get Microsoft Office 365, public cloud infrastructure, private cloud infrastructure, fiber internet, and secure electronic fax solutions from us.
- Cyber-Security Operations
We secure your network equipment and systems, including servers, firewalls, routers, load balancers, and more. We offer cyber-security with our up-to-date solution, including spam & anti-phishing, antivirus & malware protection, internet & DNS filtering, email encryption & compliance and more.
- Backup And Disaster Recovery
Our disaster recovery and backup solution make it easy to safeguard your business information. We can help you with colocation backups, office 365 backups, off-site backup, on-site backup, and business continuity.
Why choose us?
- We are providing expert managed IT services for over 30 years and cover all of Texas.
- We offer cost-effective, managed IT services in San Antonio and Texas.
- We understand that every single minute is crucial to your business, and that’s why we offer 24×7 customer support.
Schedule a free consultation today!
Did you know that the United States Department of Homeland Security designates an entire month of every year to cybersecurity awareness? Because of this, QualTel Technologies created an entire division of our company to help organizations manage private information. We believe that any business, despite its size, can fall victim to a cyberattack. Attacks like these cost businesses loyal customers, savings, and even a company’s very existence. If the security of client data concerns you, allow the QualTel team to help you get on board with national cybersecurity awareness efforts outlined by the United States government each year.
National Cyber Security Awareness Month
The event, designated as “National Cybersecurity Awareness Month,” became known as NCSAM. The 30-day affair, held yearly in October, helps the United States government raise awareness about the importance of cybersecurity. Although the event promotes awareness during the Fall, the United States government considers cybersecurity a year-round priority in protecting citizens.
What is Cybersecurity?
The concept of cybersecurity involves all precautions taken to protect businesses and consumers against internet crimes, especially unauthorized access to private data or computer systems. The Department of Homeland Security began building month-long awareness in 2004 and continues to educate the country on crucial issues such as privacy, consumer devices, and e-commerce. Every year they distribute a comprehensive guide for organizations of all sizes facilitating the use of local resources and providing steps to mitigate risks and protect all Americans.
Award-Winning Cybersecurity Solutions
The government’s efforts focus on building shared responsibility and personal accountability in homes, the workplace, and most importantly within government and local businesses. The QualTel Technologies team offers award-winning cybersecurity technology services, helping businesses remain proactive and protected all year long. We help businesses fortify data, workstations, and network with robust cybersecurity defenses. Call our San Antonio office today to schedule a free consultation. We offer award-winning solutions for every need and budget. Our security operations team monitors your account 24 hours per day, 7 days per week to protect businesses even during closed hours. None of our team is outsourced overseas, so data is privately secured right here in the country during NCSA month and beyond.
This is the third installment of our series, “How to Buy a New Office Telephone System.”
In our last blog, we discussed the importance of knowing the limitations of your current system and how it relates to what you should look for in a new one. As part of this insight, we briefly touched on finding the right features for your needs. It used to be that when purchasing a new phone system, you’d only maintain it for about 5 years before upgrading to the latest model. Why? To gain exciting new features such as voicemail, speakerphones, and call queuing.
Yet, in today’s world that is no longer the case. Since most systems offer pretty much the same features, it’s not a matter of which solution has which feature, but rather for the buyer to have a good understanding of all of
20 Most Common Features of Business Phone Systems
DID (Direct Inward Dial) — Unavailable on analog systems, this allows employees to have their own telephone number that goes directly to their phone thus bypassing the receptionist or automated attendant.
Caller ID — A feature that displays the caller’s telephone number.
Find Me / Follow Me — This allows you to designate a number of phones to ring simultaneously when your number is dialed.
Mobile Phone Integration — Allows mobile phones to be an integrated part of a company’s communications platform.
Ring Desk/Mobile — No matter where you may be, this feature helps locate you by ringing both your desk phone and your mobile phone at the same time.
Presence — Always know if a user in on the phone with a simple glance at your phone’s screen or monitor.
Unified Messaging — Voicemails are delivered
Voicemail Transcription — This feature will turn any voicemail into a readable document, as an alternative method of delivery.
Audio Conference Bridge — This offers the ability for multiple users dial into a virtual conference room.
Video Conference Bridge — The same feature as above, but with video capabilities.
Web Meetings — A very powerful tool that allows users to conduct online meetings including voice, video and screen sharing.
Web-based Dialing — Simply put, you can dial a number on a website with a click of the mouse.
Sales Force Integration — The power to combine your CRM with your communications.
Hot Desking — This gives employees the ability to “log in” to any telephone regardless of location and make and receive phone calls.
Drag & Drop Call Handling — Ideal for high call volume locations, this is a screen-based application that makes it easy to manage multiple calls quickly.
Paging Through Phones — The ability to page an individual through multiple phones, which is especially handy in large work environments.
Call Monitoring — A tool for managers that allows them to listen in on phone calls. It is a great training tool for call center applications.
Call Recording — Allows calls to be recorded for later playback; an extremely handy tool for mentors and managers.
Call Reporting — Allows decision makers to gain insights into call durations, inbound vs. outbound, user phone productivity, etc.
As you can see, there is a world of possibilities when it comes to the features your business can employ in a new telephone system. It’s all a matter of determining which features provide value to your business.
Be sure to keep an eye out for our next blog in the series, “Phones & Devices.”
This is the second installment of our series, “How to Buy a New Office Telephone System.”
In our first blog post, we reviewed the telephone system evaluation and acquisition process. We also talked about the background information you must uncover prior to engaging with vendors. Next we need to look into how you handle your business communications today, both to develop your buying criteria as well as to discover potential future needs.
Location. Location. Location
If your workforce is at multiple locations, tying everyone together has traditionally been a challenge. However, with today’s technology it has become pretty darned simple and affordable. By bringing everyone together under one platform, you’ll do away with the “Islands” of communication. And with the continuing trend to have remote employees and contractors, it becomes a mandatory requirement.
The size of your company is a big factor that will help you determine the solution you put into place. For instance, companies with less than 20 users are more likely to employ a virtual PBX software, because the startup costs of purchasing an on-site PBX can be prohibitive. However, buying a PBX system can make perfect sense for larger organizations (or smaller businesses with a long horizon), because the cost of ownership can be less expensive in the long run than a virtual PBX. You also need to factor in any expected business expansion. A business communications solution is a long term commitment for most companies and you’ll want to assure that it can grow with you.
Current Phone System Capabilities
What type of telephone system is in place now? Each phone system has some features and there were probably good reasons why you bought what you did, the last time around. That can give us cues on what’s important to you and how you operate. It also tells us what you are missing and we can explain the value of certain features that you don’t presently have.
How Many Calls & How Are They Handled?
In order to create an effective solution for your company’s needs, we need to determine the number of simultaneous phone calls during times of peak traffic. Frequently we can obtain this information by talking with the receptionist. Nobody has a better understanding of your volume of phone calls. Sometimes that information is also available in a report out of your present system.
Next is a discussion about call flow. How is a call initially answered, either by an automated attendant or someone answering the phones? From that point, how do calls get distributed? What happens to the call if the intended party is on the phone? What happens if they are out of the office?
It’s important to get feedback from the company’s heaviest phone users and their managers. Typically, the sales and customer service departments are the groups who have the most intensive telephone users. They likely know your company’s communications challenges best.
Armed with all this information, it’s then our job to create an efficient call handling process – I tell people that we are in the call completion business.
Don’t miss the next post in our series, “Features & Requirements.”
Evaluation & Acquisition Process
“This blog is the first in a series about the process of purchasing a new business telephone system.”
I am Benny Martinez, the owner of QualTel Communications, Inc. a business communications solution provider based in the San Antonio Metro Area. Over 25 years in the business, first as a technician for a major company then as owner of QualTel. I have provided “Legendary” service to hundreds of customers on business phone systems, both hosted and premise PBX.
When undertaking a pivotal task such as purchasing a new telephone system, it is necessary to do a thorough analysis of your company’s specific needs. A formal evaluation and acquisition process will ensure quality results and a solution that meets your expectations.
However, I’ve observed that some of the customers we work with on projects disregard or downplay the importance of the buying process and end up paying too much, selecting the wrong technology or the using the wrong vendor. Most business telephone solutions are long-term commitments, so the mistake lives on for years. It is the goal of this blog series to share our knowledge on how to evaluate and choose the best solution possible.
The best way to build the criteria of what will work best for your company is to develop firm answers to the following 8 questions. Once you fully evaluate these key areas, you’ll be ready to purchase a business communications solution that addresses all of your company’s communications needs.
1. Why Are You Looking?
While the most frequent answer is to replace an obsolete phone system, there are actually several reasons you could be in the market for a new system and could affect your final choice.
• Outdated Technology—This means that you are running into issues when it comes to finding adequate service, support, and parts.
• Specific Features—If your current system is simply lacking features necessary for the efficient operation of your business, it may be time for a new solution.
• The Bottom Line—After a system is put into place, your costliest telecommunications expense is the monthly telephone bill and it’s for the most part, accepted as a general cost of doing business. Often times, decision-makers don’t realize that a change in the system could actually save money on the monthly phone bill.
• VoIP—These days, with everyone relocating business services to the cloud, it might make sense for your company to employ a virtual PBX and join them.
• Expansion—If your company is in a state of growth, you may have outgrown your current PBX.
• Relocation—When moving to a different location, it might be a good time to replace your technology instead of sinking money into moving an old system. QualTel installs voice & data cabling. We can move your data network equipment. We can act as your agent in moving your telephone service. QualTel can become your “One-Stop Shop” for all your telecommunication needs.
2. Does Your Decision Have a Time Frame?
Customers buying a business communications solution take anywhere from two to three weeks up to a year. Most often the delays are caused by prioritizing the acquisition process lower than day-to-day business activities. Many times, buying business phones does not have a deadline. Thus it gets put off, sometimes long enough that the market has changed enough that the process re-starts from scratch.
On the end of the spectrum, a system failure or pending business expansion or relocation will focus any buyer.
These days, most phone systems offer the same features. It’s more a matter of if you’d prefer to purchase it as a product or a service. Regardless, there are still plenty of considerations to keep in mind, such as:
• Up Front Price
• Total Cost of Ownership
• Vendor Location & Reputation
• Brand Recognition
Defining and weighting these parameters narrows your focus. This saves both you and potential vendors lots of time.
4. Has a Budget Been Established?
This can be hard information to part with because of the fear it will be used against you when it comes time to make the purchase. However, having a budget in place beforehand can often save you time when it comes to looking for solutions within your given price range. Plus, vendors know that most customers are looking at multiple solutions and a solution with an inflated price won’t be considered.
If you don’t have enough information to create a budget, contact several vendors and tell them that you are looking to create a budget. Make sure to ask for a range of pricing. Most providers will share round numbers and you’ll get the sense of costs. Do know, that most everybody will be quoting their low-end solution in hopes of remaining in the game when you become an active buyer.
5. Do You Have Any Preferences?
Would you prefer an on-site Premise PBX or a cloud-based virtual PBX? Both have their advantages, which we’ll be discussing in one of our upcoming blog posts.
6. Have You Already Considered Any Solutions?
At QualTel, we always want to know whom our potential customers have already had conversations with. This information gives us a good indication as to the price points encountered and the technologies considered. For decision makers, this information can also ensure our sales team members are responding
7. Do You Have A Preferred Provider?
Typically, customer loyalty rests with the equipment manufacturer, the product brand or the local value-added reseller. Do you care about name brand recognition or are approaching the project that all providers are considered? In the past it was much easier – there
8. Is There an Implementation Time Frame?
If you’re working against a hard deadline, it may affect the time you have to vet potential vendors or compare different technologies and therefore change your evaluation process.
So, as you can see, there’s much to consider prior to purchasing a new system and it’s important to have a game plan in place to ensure an efficient process and results in a business communications solution that will suit your business’s needs and budget.
Be sure to tune in for our next blog post, “Business Needs.”